Project Planning

Project Planning

A short outline to help with planning a project that is a presentation of some sort.

Define what your project is.

  • What point or idea do you want to get across.
    • Create a list of those main points you need to cover.
      • If there are small nuances of each point list them under that point.

After you have this outline made to your satisfaction create a script covering what you have in the outline. Keep your paragraphs aligned with your outline so it will be easier to copy them to the medium you choose for presenting. By that I mean, write as if you are putting each paragraph on a card for displaying. This will allow you to easily transfer the text to a presentation creating program. like Google Slides or Microsoft PowerPoint.

After having the text of the presentation written down, you will decide on what medium to use for the presentation. Will it be a traditional presentation or a movie?

Now  you will choose the images you want to use, based on the presentation type. you want to make.

For any presentation you will need these sections:

Title: The topic

If this is a topic with multiple presentations or long length you may want to place an overview mentioning the points you will go over here.

Then present each topic and the information you want to share about that topic.

At the end you may want to summarize briefly, this would depend on what you were presenting.

If this presentation is part of a collection you should have credits pages telling who created this and any references. You may want the title to be serialized for sorting ease. If part of a series, you may want a title for the series that you use on each presentation.

You should allow yourself an hour of work per 5 minutes or quarter page of presentation. I found that to research, script, produce and post a 5 minute podcast took one and a half hours, not including the creation of title and exit audio and graphics for video.

Your first presentation will most certainly take more time and be the hardest one. Each successive presentation will become easier to do.

Try to not over innovate, your audience needs the information give to be understandable and easy to access. Too much bling will cloud the message you are trying to send. If you use audio, keep it clear and understandable, this is more important than flashy video.

Be sure that the text  you put in the presentation is on the screen long enough for you to read it out loud, if you are using timings for the slides. If you can’t read through each pane it is not on the screen long enough.

If you are going to talk during a presentation on the screen, the presentation should not be the script. It should be the highlights of the information and your speech should fill in the gaps. Provide the presentation and script later as a download, if you plan to share.

To summarize:

  • Give yourself lots of time.
  • Research your topic thoroughly.
  • Innovate to keep your audience’s attention.
  • Don’t let a mistake stop you. Learn from your mistakes and try not to repeat them.
  • Watch others presentations and podcasts to get ideas for you own.

Now go make that presentation!

Suggested free programs for presentations:

  • Google slides – presentation and slide images for use in movie maker
  • Microsoft Movie Maker– Combine pictures, text and audio into video presentation.
  • Audacity– recording and editing audio files for use in movie maker.
  • The GIMP–  Editing images to use in movie maker and Slides. It is a little complex.
  • – Editing images to use in movie maker and Slides. It is a little less complex. 
  • Your smart phone for original video. Use via YouTube.


About jcoffey
This entry was posted in commentary, Tutorial and tagged , , . Bookmark the permalink.